In- Person Administrative Assistant - Philadelphia Office

Philadelphia, PA

Full Time

Experienced

Job Title: Administrative Assistant

Location: Philadelphia, PA (On-site)
Reports To: Vice President of Operations
Organization: African American Chamber of Commerce of PA, NJ, and DE (AACC)
Employment Type: Full-Time

Overview

The African American Chamber of Commerce of PA, NJ, and DE supports and advocates for Black-owned businesses across the region. As an Administrative Assistant, help drive our mission by providing high-level support to our VP of Operations, Finance Manager, Membership Department, and President & CEO.

Key Responsibilities

Administrative & Financial Support:
- Process invoices and manage accounts receivable
- Perform account reconciliations
- Maintain organized financial records
Office & Communication Management:
- Answer/direct calls and manage inbox
- Greet visitors and support front desk operations
- Manage supplies and vendor relationships
Membership & Program Support:
- Provide admin support for membership (communications, renewals, data entry)
- Assist onboarding/retention efforts
- Support event logistics and follow-up tasks
Executive Support:
- Coordinate scheduling, meetings, and document prep for President & CEO
- Prepare materials for board and committee meetings
- Maintain confidentiality at all times

Ideal Candidate

Detail-oriented, organized, and proactive
Able to multitask and adapt in a fast-paced environment
Strong communicator with effective relationship-building skills
Committed to supporting Black-owned and minority businesses

Qualifications

Associate’s degree (Bachelor’s preferred) in Business Administration or related field; OR equivalent experience
Minimum 2 years’ administrative or financial support experience
Proficient in Microsoft Office Suite; CRM/accounting software familiarity a plus
Excellent organizational and interpersonal skills
Experience with nonprofits, membership, or small business support preferred

Physical/Environmental Requirements

Able to remain stationary for long periods using a computer
Occasionally lift up to 25 lbs; adapt to high-paced settings
May work evenings/weekends for events
Office environment with moderate noise, temperature control, no hazardous substances

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